CUATRO VILLAS MDWUA
1 Cowboy Lane, La Puebla Fire Station #2
ARROYO SECO, NM
August 26, 2026 - 6:30 pm

 

Monthly Board of Directors Meeting

 

Cuatro Villas MDWUA meetings are conducted in accordance with the New Mexico Open Meetings Act. All meetings are open to the public. We encourage and welcome members to attend meetings to become more involved with our local water system.

AGENDA

1. CALL TO ORDER

2. ROLL CALL

3. APPROVAL OF AGENDA

4. MATTERS FROM GUESTS/MEMBERS
     
5. READING AND APPROVAL OF MINUTES (ACTION)
   Approval of July 29, 2026 Meeting Minutes

6. REPORT AND APPROVAL OF OFFICERS AND COMMITTEES
    a) President’s Report
    b) Secretary’s Report
    c) Treasurer Report and Approval of Financial Reports
    d) Other Reports

7. UNINISHED BUSINESS
   

8. NEW BUSINNES
    a) Approval of expenditures over $100.00 for the month of September, 2026
    b) Deadline to submit monthly agenda items for publication is September 20, 2026
    c) Next Monthly meeting is September 30, 2026

9. ADJOURNMENT
  

CUATRO VILLAS MDWUA MINUTES OF MEETING aUGUST 26, 2026

  Note: Minutes are published after approval at the next monthly meeting.

  1. Call to Orderr
    The meeting was called to order by President Norman Doggett at 6:30 pm.

  2. Roll Calll
    Voting Board members in attendance: Caroline Crone, Robin Rodar, Matt Martinez, Nancy Williams, Norman Doggett. Others present: Mel Herrera, meter reader, Leo Salazar, bookkeeper and Sam Rodar, CV government representative. Guest present: Manny Chavez. Quorum met.

  3. Approval of Agendaa
    Motion to approve the agenda was made by Matt Martinez and seconded by Robin Rodar. Motion passed.

  4. Matters from Guest/Memberss

  5. Reading and Approval of Minutes(Action)Reading and Approval of Minutes(Action)
    A motion to approve the minutes for the July 29, 2026 meeting was made by Robin Rodar, seconded by Matt Martinez. Motion passed.

  6. Reports
        a. President's Report
                1. Norman and Nancy will meet at Century Bank tomorrow, August 30, to add Norman’s name and signature as authority to the Cuatro Villas account and to confirm the bank has received a court order indicating writ was removed so that we can start banking. In addition, Norman stated that we as a board should prioritize paying our outstanding bills particularly to those who have worked so long without pay and doing so in the most efficient and equitable manner possible and for setting up automatic withdrawals to pay the City of Espanola again.
        b. Secretary's Report
                1.Outgoing secretary Robin Rodar expressed she’d enjoyed having served in this capacity and is happy to take on the role of vice-president.
        c. Treasurer's Report
                1. Nancy clarified that Writ is only a 90 day stay. Nancy also reported an outstanding bill of $3,078 through August to our CPA,    David Wolf. It was agreed to make full payment.
           2. Currently there are 3 water leaks reported – Al Morales’ property, John Martinez’s, and Ken Perl’s on Walnut Circle.
    USDA loan currently due is $8,462.36 as of July 23. Total due is $13,454.36. The bank is requesting Cuatro Villas re-establish monthly payments.
            3. Nancy reported on amounts to Cuatro Villas employees/contractors as follows:
                Leo Salazar, bookkeeper, $11,000
                Mel Herrera, meter reader, $4,406.33
                Vences Abeyta, water operator, $6,534.03
                Louis Sandoval, contractor, $4,461.31
              4.Other Payables:
                Storage unit: $235.14/month paid and up to date.
                Telephone: After several attempts to cancel phone service, CV mailed cancellation request to Windstream. The phone         company has not confirmed receipt. A balance remains.
                Go Daddy Website connection $119 has been paid and up-to-date courtesy of Frank Lopez.
                City of Espanola CV water bill to date is $46,247.55 at $3,600/mo. Monthly payments need to be re-established.
                Liability Insurance has been cancelled.
                Board Liability Insurance has been paid for the calendar year. No amount given.
                Bond Insurance paid through July 2027 at $131/year.
                TAK net services $1,060.92. Invoices $234.58
              5. After discussion, Cuatro Villas will send out a letter to all members – water users and non-water users – with notification that all checks from members which have been held by CV since May will be deposited on September 11. Cash will be deposited this week. In addition, notice will include that any charges incurred for insufficient funds will be added to their next bill. Robin has offered to compose a letter, print, purchase stamps and mail out by August 31.
    Budget finances were reviewed and discussed including debts owed to all vendors $88,188.36; checks and cash in hand $59,159.59.
               6. A motion was made by Norman, seconded by Matt for treasurer to pay outstanding debts with priority to CV employees and contractors. Also to pay the City of Espanola approximately $14,000 (4 months) and that we work to resolve the remaining balance as quickly as possible.
           d. Government Liasion Report
                    1.Sam reported that after communication with the assistant county manager we may be very close to acquiring funds that would take care of the first part of the lawsuit to AES. The second part is to seek a grant of $121,400. Ramon Lucero of RCAC is arranging for an audit to be conducted. It’s possible the state may do an audit at no charge. Sam reported that after communication with the assistant county manager we may be very close to acquiring funds that would take care of the first part of the lawsuit to AES. The second part is to seek a grant of $121,400. Ramon Lucero of RCAC is arranging for an audit to be conducted. It’s possible the state may do an audit at no charge.
    After the audit is done we can apply for loan forgiveness and apply for new funds from the NM Finance and Administration. The other part of the lawsuit is $268,000 in interest imposed a year ago in March and accumulating at 8.5%. These are all negotiable, including the attorney and court fees. The $250,000 penalty will be deleted which will reduce the judgement.
    Meetings with Anders Lundahl of the NM Environment are ongoing in order to complete the Emergency Response Plan. Another meeting is scheduled September
              2. After the DSS Plan is complete we will be in compliance with the Environment Department.
    After the audit is done we can apply for loan forgiveness and apply for new funds from the NM Finance and Administration. The other part of the lawsuit is $268,000 in interest imposed a year ago in March and accumulating at 8.5%. These are all negotiable, including the attorney and court fees. The $250,000 penalty will be deleted which will reduce the judgement.
    Meetings with Anders Lundahl of the NM Environment are ongoing in order to complete the Emergency Response Plan. Another meeting is scheduled September 2. After the DSS Plan is complete we will be in compliance with the Environment Department.

  7. Unfinished Business
        1. The Espanola Utility Department sent a bill that was incorrect. They corrected and issued a credit. No further action needed.
        2. A water audit is planned in the near future. The number of old water meters that need replacing is one of the requirements of the audit. Said meters are in La Puebla.
        3. Nancy sent a letter in August to Mukhtiar requesting answers to specific questions about the State Road 76 Project in 2023. No response has been received..

  8. New Business
        a.     motion was made by Nancy to approve expenditures over $100 for the month of September, seconded by Caroline. Motion passed.
        b. Grant consultant, Michael Adams, did not attend this meeting as was scheduled.
        c. The next monthly meeting is September 30.
    djournmentt
        Meeting adjourned at 8:06

                     Signed
                       Approved and Certified by  Caroline Crone, Secretary